Employees who work additional hours to finish a project or assignment for you deserve to be recognized for their efforts. For their extra efforts, a note of appreciation would be much appreciated.
There are three primary points to add in a thank you note or email for working overtime:
- A thank you for going the extra mile and putting in extra hours.
- Exact mention of the overtime-required project
- Anything that might be of use to the worker. Time off, incentives, a positive evaluation, the prospect of a promotion, or more responsibilities all be among the possible rewards for going above and beyond the call of duty.
Also See: Sample Letters for Welcome New Customer
Sample 1: Letter to thank an employee for working overtime
Dear [Employee Name]
I just wanted to thank you again for all of the hard work and overtime that you put into the [name project or task]. I am well aware that if it had not been for your extra effort we may never have [specific details here eg. landed the account / been ready for oipening on time etc]
As a small token of thanks, I would like to offer you [time off e.g. two days] off in lieu for all of the overtime that you have been working recently. These days will of course be fully paid and you can feel free to take them any time this month. Please let [line manager’s name] know your plans so that they can make sure we have enough staff in on a given day, but other than that feel free to schedule these days as you wish. I only ask that you notify me by email when you and [line manager’s name] have agreed on an arrangement.
Again, thank you for your overtime work on the [Project name]. Your flexibility and willingness to pitch in when needed will not be forgotten.